Software of the Month Club 1996 December

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-- Lines 2 to 27 are for the main calendar's help üALT = Access pull-down menus ü^L,ü^S = Toggle between the Log and Schedule modules üTAB = Alternate among different views of the month, day, or week ü<─┘ = Zoom between monthly and daily calendar views üW = Weekly view of events üS = Six-Month calendar (and calendar calculator for locating any day) üM = Make an entry into the schedule or log üE = Edit/Examine an entry (change date, event description, or other item) üR = Re-schedule several events from one day to another üP = Plan a (designate the steps needed to complete a ) üH = Hunt for some information and produce a report üF = Find Free Time (search for free blocks of time in the coming weeks) üC = City Times (find the local times in cities around the world) üD = Deadline list (up to 100 to-do's during next 30 days) üZ = Zip a date's completed events from the SCHEDULE to the LOG file üT = Tag an event for omission in the Omit routine (below) üO = Omit plans, s, or individual events tagged for omission üU = Utilities (customizing, backup, restore, print drivers) üI = Interval calculator (calculate the interval between dates) ü\ = Stopwatch (elapsed time in hours, minutes, seconds, hundredths) ü^E = Edit Recurring Events, Plans/Templates, Income-Expense Categories ü^J = Julian date display (count days from beginning of year or other date) ü+ ü- = Add or subtract a number of days to/from Main Menu's highlighted date üF3 (or ü0ü.ü.ü9) = Show events for only 1 designated on calendar üF7 = Show only one 's events on main calendar, or show them all üA = AutoExecute (macro) function■ -- Lines 29 to 52 are for event entry info -> An APPOINTMENT is merely an event scheduled for a particular time and day. A lunch date, for instance, would be entered as an Appointment. A DEADLINE is an event for which your office is responsible. It's character is such that failing to meet it may get you into trouble (a "to-do", for instance, is a deadline). A deadline that's absolutely crucial should be entered as a GOTCHA. Training or testing should be entered as an EXERCISE. The MIS- CELLANEOUS category is a catch-all. Example: if another office is sup- posed to answer a letter by 2 May, you would enter that event as Miscel- laneous, since you aren't responsible for it. But if YOU are supposed to answer a complaint by 20 May, you would enter it as a Deadline or Gotcha. -> Each entry consists of a date, beginning and ending times, a and a short description of the event. 17 lines of notes may also be attached. -> A Reminder is an entry reminding you that an Appointment, Deadline, etc., is expected at some time in the future. A Reminder must be set at least 1 day prior to the event to which it refers. For instance, you might wish to be reminded on Monday that you have an important briefing on Friday. Or you might wish to be reminded that a report is due in a couple of weeks (the due date of the report would be entered as a deadline, and a reminder could be set two weeks prior to that date). Each appointment, deadline, etc., may have up to 4 reminders linked to it. -> A Plan is a file that lists the expected events for a with which you are involved. The listing contains the anticipated time intervals bet- ween events. When you enter/change an event's date in the Plan, will automatically change the dates for related events.■ -- Lines 54 to 78 are for Plan info -> Plans are used to chart the course that a is expected to follow. Each Plan you use will be based upon a Template file set up with EDITX.EXE (accessed by pressing ^E in the MAIN MENU). You should establish a separ- arate Template for each general category of you handle. -> Each Template (as well as each Plan derived from it) will contain a list- ing of the tasks that usually take place in the type of covered by the template. Each line in the template file consists of a task, an ab- breviation for that task, the type of task (eg: Deadline or Expectation), and notes about that task. Also included is the interval (expressed in days) that is expected between that task and the directly preceding one, and the date by which you expect that task to be completed. If the task is unrelated to the immediately preceding one but IS related to one of the other preceding ones, it's note entry should begin with a backslash, followed immediately by the abbreviation of the related task (eg: "\inj"). If an item is completely unrelated to any preceding one, the interval item should be left blank. The notes item may also be left blank, if you wish, but every line in the file MUST have both an abbreviation and a descrip- tion. The template file may have NO empty lines. -> When a Plan is displayed on the screen, one line will be highlighted. To select the task that you want to affect, use the arrow keys or enter the appropriate ABBreviation. Plans and Templates are complicated subjects. You should refer to the docu- mentation for a more detailed discussion.■ -- Lines 80 to 104 are for the Omit mode In the Omit mode, you may omit either (S)chedule/Log items or (P)lans. Press either "S" or "P" to select the sort of item you wish to omit. If you press "P", you'll be shown a listing of the Plans that have been set up on the computer. You should enter the name of the Plan you wish to eliminate. If you wish to omit a Template, instead of a Plan, press the <─┘ key for a listing of templates. If you press "S", you'll be given further instructions on the screen. Note that an event may be tagged for omission by Editing it and pressing ^T. All records so tagged, and all those occurring before the cut-off date you choose will be omitted from the calendar file.■ -- Lines 106 to 130 are for the Hunt Gates -> The more gates you fill in, the more discriminating the hunt through the records will be. If you leave the gates in their default conditions, ALL today's events involving ALL s and ALL s will be shown. -> Hunts for s and events may be made on the basis of partial entries. For instance, if you wish to find all events involving the "Smith-1" and "Smith-2" s, you will need to enter only "Smith" at item A. All envents tied to s whose names contain the character string "Smith" would be shown to you. Included among the events reported might also be those involving the "J. Smith" and "Blacksmith" s. -> Remember, any gate that is left blank will be considered open, allowing ANY record to pass through. -> If you don't want deadlines reported to you, make gate F "NO" by pressing the F key. If you press the F key again, you'll change it back to "YES". The same principle applies to appointments, trips, etc. (gates G..L). -> The type of report produced depends upon how you have set Gate O, which allows you to toggle among "Standard", "Full Screen Edit", "Time Sched- uled", "Printed Calendar", "Event Chart", etc. -> To send a report to the printer attached to a specific port, tap the num- ber (1, 2, or 3) of the port. To send the report to a disk file, press P until "TEXT.MX file" appears. To send to another disk file, press ^P. -> To reset all the hunt gates to their default settings, press ^R. -> To begin the hunt (report generation), press <─┘.■ -- Lines 132 to 156 are for the Utilities BackupData: Will cause DOS's own BACKUP program to make data archives. RestoreData: Will cause DOS's own RESTORE program to copy data from an archive diskette to the hard disk, restoring your data. PrinterSelection: Will cause the PRNTDRVR program to be executed. With it, you may specify the particular printer you use, so that the "Printed Calendar" report will be available to you. CustomizeProgram: Will take you to the customization routine, where you may specify initials, screen colors, lines to print per page, laser printer, 24-hour time, and prompts for notes, priorities, and alarms. EditTextFiles: Will take you to the EDITX.EXE program, where you may edit various text files, such as the ones containing Frequent & Recurring Events, Income-Expense Categories, Groups, etc. OmitData: Will allow you to omit Scheduled and Logged items, s, and Plans from the database. IndexData: Will cause the Schedule and Log databases to be re-indexed. This is a drastic measure that should be used ONLY as a last resort if your database becomes corrupted.■ -- Lines 158 to 182 are for the six-month view This option will allow you to see a monthly calendar for any date you desire, from now until the year 2040. The current month (or whatever month you've selected will appear at the top-center of the screen. The preceding month will appear to its left, and the next four succeeding months will appear to its right and below it. If you wish another month to be centered at the top, enter at the prompt any date during that month. You can also use the arrow keys to change the months shown. And pressing the `Home' key will return you to today. This option is particularly useful if you want to see the day of the week on which a particular date falls. Assume, for instance, that you want to know the day of the week for the date 55 days from now. Simply enter to- day's date, followed by "+55" (eg: "12 DEC 88 +55"). The desired date will be highlighted in the small calendar at the top center of the screen. To find the number of days between two dates, enter the first date, then a dash, then the second date (eg: "1 Jan 89 - 12 Mar 89"). IMPORTANT: If you press the ESC key to return to the main calendar menu, you will return to where you left it. If, however, you press <─┘ to return to the main calendar menu, the date highlighted there will be the last date you used in this routine. Another use of this routine, therefore, is to quickly skip several years forward or backward.■ -- Lines 184 to 208 are for ^Customization info -> Initials: Enter the initials of each for whom Appointments, Deadlines, etc., will be stored by . Each is an individual or office that you want to track. To enter the 's actual name at the bottom of the screen, press Ctrl-C. -> Printer Port: The parallel port (1,2) to which your printer is attached. -> Reset Printer: Do you want the printer to reset before preparing a report? -> Printer Lines per Page: Enter the number of lines your printer is set to print on each sheet of paper. If your're unsure, just press RET to keep the default setting (66). If you're using a laser printer, enter "LASER". -> 24-hour Time, etc: If this item is YES, will use 24-hour (instead of 12-hour) time. will also use the DD/MM/YY date format (instead of MM/DD/YY). -> Use Main Calendar Date: If NO, will prompt for a date be- fore taking you to the data entry screen. If YES, will as- sume that the new event's date should be the main calendar's date. -> Batch Entries: If you regularly enter several events in a row for the same date, this item should be YES. -> Reminders: Should the program ask for reminders after an event is entered? -> Priorities: Should the program ask for the priority of each deadline? -> Alarms: Should prompt for an alarm when you enter an event? -> Religious Dates: If you want religious dates (as well as holy days) to be shown, "YES". Each selection (esp. Jewish) will slow the program slightly. -> Colors: Choose 's main, secondary and background colors by pressing "M", "S", amd "B" until you have the color scheme you want.■ -- Lines 210 to 234 are for INPUT/OUTPUT info At your office's main computer, you can use the OUTPUT function to create a specialized copy of the data base on a diskette. The data on that diskette may then be transferred to a satellite computer. Over time, each satellite's copy of the data base will have grown as each user adds events to the schedule. After several days (perhaps a week, or so), each satellite's modified data base should be transferred on diskette back to the main machine and run through the INPUT routine. The Input routine will add to the main computer's data base only those events which were NOT present when each satellite's copy of the data base was originally Output from the main computer. After all the satellites' new events have been Input into the main computer, you're ready once again to use the Output function to create new copies of the main computer's up-to-date data base. The process starts again as these new copies are then used on each satellite computer. If your satellite computer has a hard drive, you'll probably want to transfer the data OUTPUT from the main computer to your satellite's hard disk. To do so, you need to go through a satellite INPUT routine comparable to that used at the main computer. Just place the diskette containing the newly-output data into your satellite's floppy drive and press ALT-I at the main menu. When it's time to output data from the satellite to the main computer, press ALT-O at the satellite's main menu to access the OUTPUT routine.■ -- Lines 236 to 260 are for LOG entry info -> A SERVICE is a quantity of work performed. A beginning and ending time are required. -> A DISBURSEMENT is an expense, money that your office has spent. -> A RECEIPT is income, money that your office has received. -> CAT is the income/expense category into which a disbursement or receipt falls. A number between 1 and 999 is required. If you're conscientious about regularly filling in this item, you'll be able to produce income- expense reports.■ -- Lines 262 to 268 are for TickleX (not Desktop Docket) Help Menu üQuick Help üRead Manual üAbout this Software -- Lines 270 to 285 are for Credits & Copyright ü┌────────────────────────────────────────────────────────────────────────┐ ü│ ü│ ü│ This program is copyrighted from 1987 to 1996 by ü│ ü│ ü│ ü│ üINTEGRA üCOMPUTING ü│ ü│ ü│ ü│ 910 Cobb Place Manor Drive, Marietta, GA 30066 ü│ ü│ 770-426-5735 ü│ ü│ ü│ ü│ ü│ ü│ ü│ ü│ ü│ ü│ ü│ ü└────────────────────────────────────────────────────────────────────────┘ Lines 288 to 310 are for the WEEKLY VIEW The week that appears here is initially the one containing the date that was highlighted at the Main Menu (or the one whose daily detail you had been viewing). You may change the week being shown by pressing the up or down arrow, and you may move among individual days by pressing the left and right arrows. Unless you press the ESC key, whatever date is highlighted when you leave this module will be the one that is highlighted when you return to the Main Menu (or the one to whose daily detail you return at the daily view). There are actually three weekly views, between which you may toggle by pressing the TAB key. The first view vertically breaks down each day into half hour segments for the whose monthly/daily calendar you had just been viewing. If there's time blocked off during any given half-hour, the first ten characters in the event's description will appear in that half- hour's block under the appropriate date. The second view gives you a rough idea what time is scheduled for each in the firm for each day of the week. This view might be useful for seeing how busy your firm's s are during a given week or for finding a date on which certain s are all free for an hour or two. The third view will list the events for each day from Monday to Friday, in priority order. This view will give you a quick idea of what's coming up during that week.■ --- Lines 315 to 329 are report options üA Standard üB Short Standard üC Full-Screen Edit üD Scheduled/Logged Time üE Event Chart üF 1-Week Calendar üG 1-Month Calendar üH 1-Year Calendar üI 4-Year Calendar üJ Combo 1 üK Combo 2 üL Combo 3 üM Combo 4 üN Blank Time/Expense Log üO Custom Report üP View s scheduled ---Lines 345 to 365 are for ALT master menu üMake a new entry üEdit/Examine an entry üHunt/Report information üFind free time ─────────────────────────── üWeek view üSix-month view (and calc) ü1/all s displayed üDisplay 1 or all s ─────────────────────────── üPlan a sequence of events üRe-schedule several events üTag an event for omission üOmit plans or tagged events ─────────────────────────── üJulian date function üAutoExecute macros ─────────────────────────── üX-it (Exit) -- Lines 370 to 380 are for ALT edit {FOR TX see line 690 for MT-TRACKER} üRecurring events üList of s üGroups üMacros üTemplate üPlan üCustom reports üIncome-Expense cats üFile (ASCII text) ─────────────────── üOmit ---Lines 385 to 393 are for ALT utilities üCustomize program üPrinter selection üDatabase indexing üBackup data üRestore data üManual printing üFigure interval üInput from üOutput to üExecute DOS command ---Lines 400 to 412 are for ALT view üAlternate month/day view üWeek view ü6 month view (and calc) üToDo's (deadlines) ─────────────────────────── ü1/all s displayed üDisplay 1 or all s ─────────────────────────── üJulian date üMiscellaneous date info üStopwatch ü+ add days ü- subtract days ---Lines 415 to 431 are for ALT Primary Options üMake a new entry üEdit/Examine an entry üHunt/Report information üFind free time ─────────────────────────── üPlan a sequence of events üRe-schedule several events ─────────────────────────── üTag an event for omission üOmit plans or tagged events ─────────────────────────── üSwitch between log/schedule üZip scheduled events to log ─────────────────────────── üAutoExecute macros ─────────────────────────── üX-it (Exit) -- Lines 440 to 514 are for secondary Customization Options -> When entering event, copy ... : The file may contain not only the number, but also a description (e.g.: name, phone #). If you'd like to copy this description into an event's notes whenever you enter an event relating to a , answer "YES". This option is meaningless if you're using MT-Tracker or BillPower. -> Allow exiting directly from the Daily View: Normally, you can exit the program only from the Monthly View calendar. If, however, you wish to be able to enter and exit directly from the Daily View, an- swer "YES". -> Save Hunt Gate settings: Normally, will set its Hunt Gate settings to the standard defaults whenever you enter the program. If you would prefer to use the settings as they existed when you last exited the program, answer "YES". -> "Standard" reports to be double-spaced: Normally, will issue 2 line feeds between each event shown on the Standard report. If you wish to conserve paper, answer "NO" here, so that there will be only ONE linefeed between events. -> Include even empty days on "Standard" reports: Standard reports normally do not list a date for those days that have no events scheduled. If you would like even blank days to at least be listed on Standard reports, an- swer "YES" here. -> Include notes on "Combo" reports: Combo reports normally include event notes, where appropriate. If you want to fit more events (but without notes) onto the Combo Reports, answer "NO". -> Include each day's detail in Main Menu calendars: The Main Menu monthly calendars normally have detail filled into each day's block. For large databases, painting the calendar can take more time than you want (per- haps up to 5 or 10 seconds), since each day's data must be organized before it's displayed. If you wish to save time by skipping the daily detail, answer "NO". -> is being used to schedule for only one person: If you an- swer "YES" here, you can save a little time when you fill in an event record, since you needn't be asked which is being scheduled. -> At morning startup, pause for each old deadline: Normally, the program automatically moves each past-due Deadline, Gotcha, and Reminder forward to each new day. If you would perfer to have ask you about each such event during the morning startup, answer "YES". -> Name to use for projects, jobs, clients, etc.: If you don't like the term "Project" to indicate each client, job, etc., that you may be scheduling, select a word of your own. -> There are three types of events whose names you may change: GOTCHAs, EXER- CISEs, and MISCELLANEOUS events. To give each a different name, just type the name you want. Whatever the name you substitute for GOTCHA, the event type will have the characteristics of GOTCHAs and DEADLINEs (eg: they'll be automatically brought forward from day to day). If you change the name of MISCELLANEOUS or EXERCISE, the traits of the event will become similar to those of ordinary APPOINTMENTs. -> TDY & Leave: Military offices may find these references more appropriate than "trips" and "vacations". -> Employees/Departments: How should the program refer to the people or offices in your firm? -> Workday Begin and End Times: Whenever you ask the program to find a block of free time, it needs to know how early and how late you want it to check each day. Without reasonable begin and end times, the program would always find time in the middle of the night. -> Partition Interval: When the program prepares certain "Combo" reports, it needs to know how many partitions should be printed per hour. If you desire two partitions, enter "30" minutes; enter "15" for four, "10" for six, etc. -> Show Partitions on Standard Reports: Normally, the program does not waste space in displaying partition lines on its standard reports. If, however, you want it to partition each day into half- or quarter-hourly blocks, answer "YES" at this item. -> Password: If you wish to keep other people out of your data, answer "YES". The next time you come into , you'll be asked to select a password. Every time you thereafter enter the program, you'll have to enter the same password. -> Even while Memory-Resident: If you're using as a memory- resident program, and you want to be asked for your password even when popping into the program with the hotkey, answer "YES". If the answer to the "Password" prompt is "NO", you MUST answer "NO" here.■ -- Lines 515 to 543 are for CASES module - FIELDS: -> You'll be expected to give each field a name (eg: "SS Number", "Spouse", or "Salary"). If you wish to "erase" a field, leave the name field blank. -> The fields also need to be categorized as Alphamumeric-type, Date-type, Number-type, or Money-type: -> A Date field will be allowed to hold only dates (eg: "21 JUN 91"), and will check to make sure that each date entry here is a real date. When you do hunts throuth the database, the program will ask you to specify a range of dates by which this this field will be analyzed. -> A Number field may hold only integers (eg: 1, 27, 9), while a Money field may hold only monetary values (eg: 1.00, 2.35, 23.48). When you perform hunts through the database, will allow you to specify a range of values by which these types of fields will be analyzed. -> Alphanumeric is any type other than a Number-, Date-, or Money-type. -> SORT: Sort your data into any order before preparing a report. Data can be sorted by up to five fields. -> DIALING PARAMETERS: Designate the communications port through which your modem is attached to the computer. Also select (T)one or (P)ulse dialing, as well as a dialing sequence that will always be sent to the modem just before a telephone number is dialed (useful if you're using a PBX system). system). -> RENAME: If you don't like "", choose another name for this module.■ -- Lines 545 to 573 are for CASES module -> Though a " Number" may consist of any alphanumeric sequence up to 12 characters long, you should keep it as short as possible. If, when Editing, you forget a Number, you may press F1 for a listing. -> Most fields are self-explanatory. "RespPerson" is the initials of the person handling this . "Priority" is single number or letter that tells you how important this is. "Cat" is the category number or abbreviation into which this falls (F1 will give you a list of choices -- which may be customized with the EDITX program). " Name" will probably be the name of the company whose record you're filling out, while "Contact Name" will be the name of the person with whom you deal. "Title" is your contact's position within the company. "Assistant" is your contact's secretary or other helper. "Salutation" is the manner in which you want to address the in letters you send (eg: Dear Mr. Smith). "Ext" is the phone extension. -> Pressing ^S, ^L, or ^N will allow you to temporarily visit the Schedule, Log or Notes module and then return to this screen. -> When you press ^D (Ctrl-D) to auto-dial a client, will pick the phone number from the "Phone" field. After your party has answered, you may cause your modem to hang up by pressing ^H (Ctrl-H).■ -- Lines 575 to 598 are for CASES module -> The more hunt gates you fill in, the more discriminating the hunt will be. Before you begin, make sure that you've selected the appropriate Type of Report and the desired Report Destination. -> Gates I through Q are for the user-customizable fields. If you select one of that corresponds to a date-, number-, or money-type field, you'll be expected to enter a range of values (low to high) that you'd like to check. -> Before you begin the hunt, make sure that you select the type of report you want at gate R. - The "Standard" report consists of one-line summarizations of each record. - The "Full-Screen Edit" report isn't really a report; rather, it allows you to view each record and edit as if you were in the Edit mode. - The " Addresses & Phones" report will give you a listing of each , his address, phone, and miscellaneous information. - "Labels and Envelopes" allows you to make a mailing lable or envelope for each . - "Letters to s" allows you to prepare many printouts of a short letter, each addressed to a different . - "Custom Reports" are also available. Please read about them in the documentation.■ -- Lines 600 to 618 are for CASES module M = Make a new - here, you open a new 's record E = Edit/Examine an old - here, you may also see the 's own schedule, log, and notes H = Hunt for some info and produce a report - here, you may sort through the database in a number of ways U = Utilities - here, you may set dialing parameters and headings for each record's nine user-customizable fields, or you may rename this module O = Omit all s that have been individually tagged for omission - a may be tagged for omission when you're editing its record ^S = Switch to the Schedule module ^L = Switch to the Log module ^N = Switch to the Notes module■ -- Lines 620 to 648 are for NOTES module MAKE/EDIT/EXAMINE... -> After filling in the date and number (if appropriate), you may have a full 17 lines for the body of the note. ^B will reformat the note so that all of its lines are of approximately the same length. Press the F10 key when you wish to save the note move on to the next one. Press ESC to save the note and return to the menu. HUNT... -> The more hunt gates you fill in, the more discriminating the hunt will be. Before you begin, make sure that you've selected the appropriate Type of Report and the desired Report Destination. You will note that one Hunt Gate allows you to hunt by a character se- quence contained in the first line of the note, while another gate allows a search for the character sequence in ANY of the note's 17 lines. Since hunting through one line is faster than searching through 17, the hunt will go more quickly if you select Gate C (1st line) than if you select Gate B (any line). If you consistently put the most likely indexing words (such as Key numbers or the parties involved in meetings or conversations) on the first line of your notes, subsequent hunts for those words can be run faster by selecting Gate C. You should use Gate B only if you aren't sure of the lines on which your character sequences appear.■ ---Lines 650 to 657 are for ALT menu in CASES üMake a new üEdit a üView/a üHunt/Report information ─────────────────────────── üOmit s ─────────────────────────── üX-it (Exit) ---Lines 660 to 664 are for ALT menu in NOTES üMake a new Note üEdit/Examine a Note üHunt/Report information ─────────────────────────── üX-it (Exit) ---Lines 667 to 674 are for ALT-Utilities menu in CASES üDialing parameters üField headings üName this module üSort s üIndex s üBackup data üRestore data üExecute DOS command ---Lines 680 to 685 for Hunt Type list üA Continuous Chronological üB Day-By-Day üC Day-By-Day, -by- üD Priority Order üE Priority Order, -By-Day, -By- üF -by- -- Lines 690 to 699 are for ALT edit for MT-TRACKER (see line 370 for TICKLEX} üRecurring events üGroups üMacros üTemplate üPlan üCustom reports üIncome-Expense cats üFile (ASCII text) ─────────────────── üOmit -- Lines 705 to 724 are for CUSTOM REPORT info in EDITX The Custom Report consists of comment lines and data line. The comment lines begin and end with curly brackets, "{" and "}". Each comment line will tell you what is expected in the data line(s) following it. Note that you may NEVER add or delete any comment lines, nor may you change ANYTHING on a comment line. However, you may do anything to a data line. Each data line consists of letters, words, and/or tilde codes, summarized below. The numbers in parentheses indicate the MINIMUM space you MUST allow for each item (for instance, you must allow at least 9 spaces for a date). Event items: ~j=event type (eg: appointment, etc.) ~k=beginning date (9) ~l=ending date (9) ~m=beginning time (5) ~n=ending time (5) ~o=department/employee (3) ~p=project (12) ~q=event description (37) ~r=notes (56) ~R=carriage return Hunt items: ~s=beginning date of hunt (9) ~t=ending date of hunt (9) ~u=specific department being hunted (3) ~v=specific date being hunted (9) ~w=day of week of hunted date (3)■ -- Lines 730 to 749 are for GROUP info in EDITX Departments/employees may be grouped together for mass schedulings. This program will track up to 20 departments/employees. It will also track 20 groups, each of which may consist of up to 20 departments/employees. When- ever you schedule a group, you will effectively be scheduling each of it's constituent departments/employees. Whenever you hunt through the data base for a group's activities, you will, in effect, be hunting for the activities of that group's constituent departments/employees. To set up a group, enter a unique 1- to 3-character abbreviation under the "ABB" heading. Then hit the tab key to align the cursor for the entry of that group's constituent departments/employees. As you're entering the departments, separate each by a slash, "/". Note that a group may not contain another group. Example: ABB --- CONSTITUENT DEPARTMENTS/EMPLOYEES --- gp1 stb/gm/lta/prs gp2 stb/mkr gp3 tup/dst/prs gp4 dst/stb/gm gp5 gm/gp1 WRONG! -- gp1 is, itself, a group■ -- Lines 755 to 774 are for Template info in EDITX Each Plan should be based upon a Template that has been established prev- iously. Every line in a Template file MUST have both an abbreviation and a description. The Template file may have no completely empty lines. Example: ABB -------DESCRIPTION------- INT TYP DATE ---NOTES------------- INJ Injury - CMP File complaint - ANS Expect answer 30 E SL Stat Of Limitations runs 730 D inj\ The first line reflects an injury. The next line is for the filing of a com- plaint. It has no interval item because the date on which it is to take place is not necessarily related to the date of the injury. The third line reflects that an answer is expected 30 days after the complaint is filed. The last line indicates that the statute of limitations expires 730 days after the injury takes place. The "inj\" in the notes item ties the SL interval to the first line, which begins with "INJ". Were in not for the "inj\" notation, the last line's interval would be assumed to be tied to the immediately pre- ceding line (the "ANS" line). See the documentation for more details.■ -- Lines 780 to 799 are for RECURRING EVENT info in EDITX Each item on each line must line up exactly under it's column heading. Use the tab key to align the cursor at the correct positions. If an item is not applicable, just leave it blank and move on to the next item. If, for ins- tance, the beginning and ending times aren't important, skip them. The TYP item contemplates your entering the type of event contained on the line (eg: Appointment, Deadline, Expectation). The EMP item is for the ID number (or initials) of the employee or department to whom the line's event applies. The last several items correspond to the days of the week, Sunday through Saturday. These items are used if the event you are entering occurs on a spe- cific day of the week, rather than on a specific date in the month. If the event always occurs on a Wednesday, for example, you would make an entry di- rectly below the "W". The entry you make must be a number between 0 and 6. If the event always falls on the first Monday of the month, enter a "1" beneath the "M". If it falls on the third Friday, enter a "3" below "F". If it occurs EVERY Wednesday, enter a "0" under the "W". If an event occurs on the second and fourth Mondays, enter two separate lines identical in every way, except that one should list a "2" below the "M", while the second should list a "4" below the "M". A "0" indicates an occurrence on the same day EVERY week. A "6" indicates an occurrence only on the LAST specified day of each month. Holidays, and ONLY holidays, should begin with exclamation points.■ -- Lines 805 to 829 are for INC/EXPENSE file in EDITX Fill in a CAT (category) and short DESCRIPTION for each type of income and expense. The CAT must be a number from 1 to 999. Note that there may be no blank lines in this file■ -- Lines 831 to 833 are for MAKE routine choices üService üDisbursement üReceipt -- Lines 840 to 848 are for MAKE routine choices üAppointment üDeadLine ü ü ü ü üReminder ü üClone üPlan -- Lines 855 to 862 are for UTILITIES routine choices üCustomize üBackup üRestore üPrinters üManual üEditText üOmit üIndex